Procurement Officer (Part-Time)

The Procurement Officers position is Part-time with vacation and workman’s compensation.

Reports directly to the Chief and Council. This position is subject to the “Indian Preference Policy.”

The Procurement Officer shall maintain records on the significant history of all major procurement transactions.  These records may include, but are not limited to, the rationale for the method of procurement, the selection of contract type, the contract selection or rejection, and the basis for the contract price.

In performing responsibilities as Procurement Officer of the Rappahannock Tribe, the Procurement Officer shall be responsible for ensuring all procurement policies and procedures are followed and that they comply with applicable codes, ensure use of good administrative practices and sound business judgment, for processing and settling all contractual and administrative issues arising out of a procurement.  These issues include, but are not limited to, source evaluation, protests, disputes, and claims. The settlement of any protest, dispute, or claim shall not relieve the Rappahannock Tribe of any obligations under a self-determination contract. These duties include keeping inventory and records of all supplies, developing RFP’s and executing the selection of contracts through the Procurement Committee. 

The Procurement Officer of the Rappahannock Tribe shall ensure that procurement awards are made only to responsible entities, that have the ability to perform successfully, under the terms and conditions of the proposed procurement. In making final judgments, the Procurement Officer shall ensure that consideration is given to such matters as the contractor’s integrity, compliance with public policy, record of past performance, and financial and technical resources, including the ability to obtain bonding.

Violations of law shall be referred to the Tribal or Federal authority having proper jurisdiction.  

Duties and Responsibilities:

  • Estimate and establish cost parameters and budgets for purchases
  • Create and maintain good relationships with vendors/suppliers
  • Make professional decisions in a fast-paced environment
  • Maintain records of purchases, pricing, and other important data
  • Review and analyze all vendors/suppliers, supply, and price options
  • Develop plans for purchasing equipment, services, and supplies
  • Negotiate the best deal for pricing and supply contracts
  • Ensure that the products and supplies are high quality
  • Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development
  • Work with team members and leadership to complete duties as needed

Qualifications:

  • Bachelor’s degree in business administration, accounting, or related field preferred
  • Solid knowledge and understanding of procurement processes, policy, and systems
  • Minimum 2 years’ experience as a procurement officer or related position
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
  • Ability to analyze problems and strategize for better solutions
  • Ability to negotiate, establish, and administer contracts
  • Excellent verbal and written communication skills
  • Ability to multitask, prioritize, and manage time efficiently
  • Accurate and precise attention to detail
  • Ability to work well with management and staff at all levels
  • Goal-oriented, organized team player

Salary:

$50,000 to $55,000.




Indian Preference Notice:

Qualified Native Americans will be given preference in employment as required by the Indian Self-Determination and Education Assistance Act (25 U.S. 450, ET. Seq) including other relevant laws.

In accordance with Title VII of the 1984 Civil Rights Act, Sections 701(b) and 703(1), preference in filling all vacancies may be given to qualified American Indian candidates. In other than the proceeding situations, the Rappahannock Tribe is an Equal Opportunity Employer (EOE).

The Rappahannock Tribe is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Rappahannock Tribe makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, contact arichardson@rappahanocktribe.org